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Executive Assistant to Director / CEO

Location : Mumbai

Experience Required : 1-3 years

Working Days : 6 Days a Week

Job Type : Full-Time

Reporting to : Hr Department

About the Role

he Administrative Assistant to the Director and CEO is a highly responsible and confidential role that provides direct support to senior leadership in managing their day-to-day operations. This position involves handling executive-level administrative tasks such as scheduling meetings, managing calendars, preparing reports and presentations, coordinating travel arrangements, and organizing high-level meetings or events.

Key Responsibilities

    Manpower Planning

    • Understand hiring requirements from department heads or management.
    • Create job descriptions and recruitment plans based on organizational goals.

    Sourcing & Screening

    • Source candidates via job portals (Naukri, LinkedIn, Indeed), referrals, and social media.
    • Screen resumes and shortlist qualified candidates.
    • Conduct telephonic or virtual pre-interviews.

    Interview Coordination

    • Schedule interviews with candidates and panels.
    • Prepare interview feedback forms and follow up with hiring managers.

    Selection & Offer Management

    • Manage candidate evaluations and final selection.
    • Prepare offer letters, negotiate salaries, and handle documentation.

    Onboarding Support

    • Coordinate joining formalities and induction programs.
    • Ensure smooth transition for new hires into the organization.

    Employer Branding

    • Represent the company on social media and job fairs.
    • Enhance the company’s image as an employer of choice.

    Recruitment Metrics & Reporting

    • Maintain hiring reports (time-to-fill, cost-per-hire, source efficiency).
    • Use data to improve recruitment strategies.

Key Skills & Competencies

    Core Recruitment Skills

    • End-to-End Recruitment Process Management
    • Candidate Sourcing & Screening
    • Interview Coordination & Evaluation

Qualifications

  • Bachelor’s degree in Human Resources, Business Administration, Commerce, or a related field.
  • Master’s degree (MBA/PGDM in HR) is an added advantage.

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